Tech Tip: Scheduling Workflows

By combining comprehensive ECM functionality with powerful business process management, enterprise content management is able to provide an infrastructure that:

• · Manages your content.
• · Integrates with your existing IT portfolio.
• · Supports intelligent decision-making enterprise-wide.
• · Grants the IT Department central control over standards, security and auditing.
• · Gives individual departments flexibility to customize their filing structures, views and workflows.

The new schedule starting rules are highly customizable, allowing you to run workflows at whatever times make sense for your business processes.

In Workflow 8.3, you can now run workflows on a schedule, which means your workflows no longer need a starting event to run, giving you more flexibility when automating your business processes. The new schedule starting rules are highly customizable, allowing you to run workflows at whatever times make sense for your business processes. You can create schedules that run only certain months of the year, that run only on certain weeks or days, or that repeat throughout the day.

Monthly

If you select to have your workflow repeat monthly, you can choose which months you want the workflow to run (every month or only certain months), and you can select which day of the month you want to the workflow to run. When setting the day, you can set a calendar date, such as the fifteenth of each month, or a relative day, such as the last Friday of the month.

Weekly

With the weekly option, you can choose which day or days of the week you want your workflow to run. You can also specify if you want the workflow to run every week or every few weeks.

Daily

Workflows can be set to run on a daily schedule. For example, you can have a workflow run every day, every weekday, or every few days.

Hourly

Once you set a monthly, weekly or daily schedule, you can configure the schedule so that the workflow will repeat every few hours or minutes.
Example: The city of Bedrock processes a large number of building permits. It wants to make the processed permits available to the public as quickly as possible while keeping its records updated. Instead of using Workflow to update its Website and sync with its database every time a permit is processed, it is more efficient if the city can upload and sync several permits at once. The city creates a scheduled workflow to run once an hour, Monday through Friday. The workflow copies the metadata from all the permits in the Processed folder and inserts that information into a database. The workflow also moves the permits into a folder that is publically accessible with WebLink.

Enterprise Content Management – Tools and Strategies.

Laserfiche, running since 1987, has been using its Run Smarter philosophy to create simple and elegant solutions for content management. With a client list of more than 30000 organizations worldwide that includes federal, state, local government agencies and Fortune 1000 companies, Laserfiche has been catering their need of software for streamlining documents, records and business process management.

Enterprise Content Management (ECM) refers to the strategies, methods and tools that are used to capture, manage, store, preserve and deliver content documents related to organizational needs. ECM tools and strategies may allow managing an organization’s unstructured information.

Keeping the organization’s needs in mind, Laserfiche has released Laserfiche 8.3, a content management tool. The product spans across various business verticals and helps organizations to improve information management and automated transaction processes such as accounts payable, case management, contract management and human resources.

Laserfiche 8.3 has included new features such as

1. New Workflow. New Workflow may improve the productivity of enterprise content management by automating transactional processes as the workflow activities need to be dragged and dropped on a graphical canvas.

2. Database. This feature automates the information retrieval and updating process from third-party databases by simple integration.

3. PDF. It enables the Laserfiche administrators to add immediate value to product suite and import PDF forms into Laserfiche automatically. It also enables to retrieve information from PDF files and map them as per Laserfiche fields.

4. More than 60 in-built Workflow. This enterprise content management feature makes it easier to customize the product’s configuration to the needs of an organization and business vertical.

5. Digital signatures. In Laserfiche 8.3, the digital signatures are validated with the signing certificates on the server. Digital signatures may also prompt Workflow activities in guiding documents by approval process.

6. Web Administration Console. Web Administration Console in enterprise content management (ECM) enables an administrator to access the functions from anywhere, such as remote sites, client computers and mobile devices. In short, it makes the administration flexible.

Laserficherio - General Business - Walsh Station - California

Laserficherio - General Business - Walsh Station - California