In Central Virginia, ECM is moving right along! In fact, the Central Virginia Regional Enterprise content management system company Laserfiche User Group, is meeting at the Albemarle County Office Building. This meeting will feature speakers from the Library of Virginia, who will give a presentation and field questions about ECM records for local governments and state agencies.
Training will cover electronic records, both scanned documents as well as other enterprise content management stored records (such as databases, Word files, Excel, etc). Retention and destruction requirements and using the retention schedules will all be included as well.
One of our members, Corey Smith, from the Library of Virginia, has provided some information that provides excellent background and will help everyone attending come prepared with specific, pertinent questions.
Corey says:
“As your primary interest is with electronic records that are scanned and in a database, I would like to mention that records follow the same retention period regardless of format. Caveats come into play as retention periods differ and some records may not be the best candidate for a particular format. For example, a record with a 50 yr retention would not be recommended to kept on a CD. The life expectancy of a CD is only 20 yrs. Because of this, anything with a permanent retention or with a long retention would not be recommended for a CD format.
“On the LVA Website, you can access our updated Electronic Records Guidelines that can hopefully provide some additional information for your benefit.
“To give you an idea of what’s considered personal identifying information, under section “C” of 18.2-186.3 in the Code of Virginia, it defines certain types of personal identifying information.”
If you’re in the Central Virginia area, we hope to see you at our User Group meeting!
Our Agenda:
- Welcome/introductions
- Group business & info
- Lightning Talks (Mini-Success Stories) – each person has up to 3 minutes to talk about something cool they learned or did with Laserfiche recently
- Library of Virginia presentation, followed by questions from attendees
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